Privacy Policy for Noto: AI Note Taking

Introduction

This Privacy Policy describes how Noto: AI Note Taking ("we", "us", or "our") collects, uses, and shares your personal information when you use our mobile application ("App"). The App is designed to automatically generate comprehensive meeting notes from audio recordings.

Information We Collect

• Audio Recordings: We process audio recordings that you create or upload through the App.
• Meeting Data: We process transcripts, meeting minutes, key points, and action items generated from your audio recordings.
• Chat Interactions: Your questions and the AI responses related to specific meeting content.
• Device Information: Device-specific information such as your device model, operating system version, and unique device identifiers.
• Usage Data: Information about how you interact with the App, including feature usage and preferences.

How We Use Your Information

• To provide and maintain the App's core functionality of transcribing and summarizing meeting recordings
• To process audio recordings and generate meeting notes, summaries, key points, and action items
• To enable the AI chat feature that allows you to ask questions about your meeting content
• To save your meeting data for future reference on your local device
• To improve and optimize the App's performance and accuracy
• To provide customer support
• To deliver updates and new features

Audio Processing & AI Technology

Our App uses advanced artificial intelligence technology to:

• Transcribe audio recordings with speaker identification
• Generate structured meeting minutes organized by topic
• Extract key points and action items
• Create descriptive titles for meetings
• Generate summaries of recording content
• Provide AI chat responses about meeting content

To provide these services, audio recordings are temporarily transmitted to third-party AI service providers for processing. Once processed, the results are returned to your device and stored locally. We do not retain your audio recordings or processed data on our servers.

Data Storage

All processed meeting data is stored locally on your device, including:

• Audio recordings with metadata (URI, title, date, duration)
• Generated transcripts (verbatim speaker content)
• AI-generated meeting minutes, summaries, key points, and action items
• Chat history between you and the AI about specific meetings

We do not store your recordings or any of your meeting data on our servers. All data remains on your device unless you choose to share it.

Data Sharing and Disclosure

Your data is shared only in the following ways:

• Temporary transmission to third-party AI service providers to process audio recordings and generate meeting content
• When you explicitly choose to share your meeting content with others
• When required by law or to protect our rights

Third-Party Services

Our App integrates with third-party AI services for audio processing, transcription, and AI-generated content. These services may temporarily process your audio data according to their respective privacy policies, but we do not store your data on their platforms after processing.

Data Security

We implement appropriate security measures during the temporary transmission of your data to AI services. Since your data is stored locally on your device, you maintain control over its security through your device's built-in security features.

Children's Privacy

Our App does not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

Your Rights

You have complete control over your data since it is stored locally on your device. You can access, modify, or delete your data through the App's interface or by deleting the App from your device.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

Contact Us

If you have any questions about this Privacy Policy, please contact us at:
Email: info@barnardmedia.co.za